Financial Management Information System
The Financial Management Information System (FMIS) was implemented on July 1, 1996. The system maintains the financial information for the entire University of Hawaii system by breaking it down into the 12 campuses (Systemwide, Manoa, Hilo, West Oahu, CC Admin & ETC, Honolulu CC, Kapiolani CC, Leeward CC, Maui CC, Kauai CC, Hawaii CC, and Windward CC).
Nine modules and/or sub-systems have been implemented: General Ledger, Accounts Payable, Contracts and Grants, Budget Level Summary, Payroll Inquiry, and Purchasing for OPRPRM and fiscal officer authorized purchase orders, Accounts Receivable, Departmental Checking, and Fixed Assets. Recent enhancements to FMIS include a web-based Requisition process; web-based financial accounting screens including account balances summarized by sub code, account financial activity (expenditure and encumbrance) by sub code, and payroll information by employee for an account; Contracts & Grants (CGS) accounts summarized by budget category, account balances summarized by sub code/subtotals by budget category, account financial activity (expenditure and encumbrance) by sub code, payroll information by employee for an account, summarized balances for a consolidation (award or account roll up codes) by budget category. The FMIS system is installed on an IBM mainframe and was developed from Software AG's Financial Records System (FRS) software.
Other Financial Management Office projects implemented during FY 2000 which will benefit FMIS include the the Purchasing Card and Travel Re-engineering projects. Major projects scheduled to be implemented next fiscal year include the Automated JV and D71 Processing sub-system and the Governmental Accounting Standard Board's Statement 35 (GASB 35). GASB 35 applies to all public colleges and universities and is similar to the Y2K project in the sense that it has an immovable deadline of 06/15/2001. The University would face serious consequences, i.e., adverse audit findings, if GASB 35 is not fully implemented by the established deadline.