UH Payroll Forms and Information

General Forms

Tax Forms

Payroll Office Instructions for Personnel Officers - completion, submission, and custody of tax forms
IRS Forms - use this site to access the following forms (be sure to use the most current year’s forms; select and click on "Review Selected Files")

  1. Form W-4 - Federal Employee’s Withholding Allowance Certificate (writable); required of all employees
  2. Form W-5 - Earned Income Credit Advance Payment Certificate, is no longer in use: After 2010, employees can no longer get advance payments of the credit in their pay during the year as they could in 2010 and earlier years, because the law changed. However, if eligible, employees will still be able to claim the credit on their 2011 return. (IRS Notice 1015).
  3. Form W-8BEN – Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding; if qualified, a new form must be filed each calendar year to qualify for this exemption. Submit to the University Tax Specialist.
  4. Form 8233 – Exemption From Withholding on Compensation for Independent Personal Services of a Nonresident Alien Individual; if qualified, a new form must be filed each calendar year to qualify for this exemption. Submit to the University Tax Specialist.

State of Hawaii Department of Taxation Forms - use this site to access the following forms (be sure to use the most current year’s forms; click on "Writable")

  1. Form HW-4 - State of Hawaii Employee’s Withholding Exemption and Status; required of all employees
  2. Form HW-6 - Employee’s Statement of Non-Residence; may be required if employee wishes to claim exempt from Hawaii State Withholding
  3. Form HW-7 and Instructions - Exemption from Withholding, Employer’s Statement; also may be required if employee wishes to claim exempt from Hawaii State Withholding

Federal and State Withholding Tax Tables

Overtime

Fringe Payment Forms

Workers Compensation / Temporary Disability Benefit (TDB) Payment Forms

- Personnel Officer or Workers Compensation Coordinator to complete and submit to Payroll Office for payment of these benefits if qualified

  • TDB Form - Regular Employees
  • TDB Form - Part-Time, Temporary, Casual, Lecturers
  • Form 78 - Sick / Vacation Pay while on Workers Compensation (Page 16 of this file)

Salary Over Payment Forms