General Forms

· OHR Forms – forms for Personnel Officer use
· FMIS Web Site – obtain FMIS forms and fiscal calendars
· Overpayment Direct Deposit (D-60) Instructions
· Bank Assignment Direct Deposit (D-60) Instructions
· Request a Duplicate Pay Statement – submit to the Payroll Office through your Personnel Officer
· Request a Duplicate W-2 – submit to the Payroll Office through your Personnel Officer
· United States Savings Bonds – pick up forms from the Payroll Office, see this link for completion of forms; for non-received, stolen, lost, or destroyed bonds, see the following instructions.
· LWOP Calendar - Calendar for report leave without pay (After the fact employees only)

Tax Forms

Payroll Office Instructions for Personnel Officers - completion, submission, and custody of tax forms
IRS Forms – use this site to access the following forms (be sure to use the most current year’s forms; select and click on “Review Selected Files”)
1. Form W-4 - Federal Employee’s Withholding Allowance Certificate (writable); required of all employees
2. Form W-5 - Earned Income Credit Advance Payment Certificate (writable); if qualified, a new form must be filed each calendar year to qualify for this exemption.
3. Form W-8BEN – Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding; if qualified, a new form must be filed each calendar year to qualify for this exemption. Submit to the University Tax Specialist.
4. Form 8233 – Exemption From Withholding on Compensation for Independent Personal Services of a Nonresident Alien Individual; if qualified, a new form must be filed each calendar year to qualify for this exemption. Submit to the University Tax Specialist.


State of Hawaii Department of Taxation Forms - use this site to access the following forms (be sure to use the most current year’s forms; click on “Writable”)
1. Form HW-4 - State of Hawaii Employee’s Withholding Exemption and Status; required of all employees
2. Form HW-6 – Employee’s Statement of Non-Residence; may be required if employee wishes to claim exempt from Hawaii State Withholding
3. Form HW-7 and Instructions – Exemption from Withholding, Employer’s Statement; also may be required if employee wishes to claim exempt from Hawaii State Withholding

Overtime

· UH Form 10 Overtime Authorization Form


Fringe Payment Forms

· D-55 Timesheet (Version 1)- Hourly, Overtime, Differential Pay
  Use this form when there is only one shift worked in a day
· D-55 Timesheet (Version 2)- Hourly, Overtime, Differential Pay
  Use this form when there are two different shifts worked in a day
· D-55 Timesheet Instructions
· Certificate for Compensation (Meals)


Workers Compensation / Temporary Disability Benefit (TDB) Payment Forms

– Personnel Officer or Workers Compensation Coordinator to complete and submit to Payroll Office for payment of these benefits if qualified
· TDB Form – Regular Employees
· TDB Form – Part-Time, Temporary, Casual, Lecturers
· Form 78 – Sick / Vacation Pay while on Workers Compensation (Page 16 of this file)

Salary Over Payment Forms